Keys to a Successful Meeting

Edit 4 …
Below is a listing of the keys to successful meetings. This is a student generated list.

1. Clearly defined purpose
2. Ground rules
    • Have all electronics off
    • Be courteous and avoid negativity.
    • Everyone is prepared for the meeting and they know what's going to be discussed
    • Everyone arrives on time and knows when and what time the meeting is being held
    • Relaxed, open idea forum
    • Unit cohesion
3. Established roles
    • Have a good leader who communicates well
      • Using body language and eye contact.
      • Call on people / encourage communication
      • End the meeting with a joke or a funny story
      • Make it interesting / engaging activities / make meeting fun
      • The meeting is properly closed / End meeting with an action step
      • After the meeting, think of ways to improve your meeting process for the next time.
      • Add conflict and robust dialogue
4. Well organized
    • Tools – Agendas, Minutes
      • Have an agenda and stick to it
      • Make sure you know how long you want the meeting to last and set a time slot for each topic
      • The outcomes are recorded and agreed as the meeting progresses.
5. Consider team size, meeting length, and number of meetings
    • Keeping the meeting short and to the point / watch the number of meetings being held and the length of the meetings
    • The right people are present, prepared, and ready to contribute / not too many people
6. Consider meeting environment